If your business paid wages you must prepare each wage earner a W-2 and submit it with cover form W-3 to The Social Security Administration by February 28th. W-2 should be sent to each recipient by January 31st. Like 1099s the W-2s must be machine readable and legibly entered on the red inked forms.

Mail to:
Social Security Administration
Data Operations Center
Wilkes-Barre, PA 18769-0001

Small employers can make your own W-2s FREE online and directly file them to the Social Security Administration. You register an account and make the W-2 online. Copies can be printer for employees, the state and your own records.


If you have 10 or fewer W-2 the state copy of each can just be mailed to Minnesota at
Minnesota Revenue
Mail Station 1173
St. Paul, MN 55146-1173

More than 10 W-2s require e-filing to Minnesota. We cannot provide you with this service so I recommend getting a filer who can serve you with both Federal and State filing by either (Google: e-file W-2 service):

1) E-filing via an internet provided service:  http://www.efileforbusiness.com/
2) Contact John Tonsager, who has worked with us for several tax seasons at:  https://www.tonsagertax.com/contact.php

For more information about W-2 filing check out the Social Security site: https://www.ssa.gov/employer/  

10% Off

for all personal tax returns completed before March 9.